Onboarding Roadmap
 

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What to Expect...

Congratulations on your summer internship with SSP! As a Summer Hire, you will be a participant of SSP's internship program, the D.I.V.E. Program. This program was designed with you in mind; it is specially structured to provide you with an effective and exciting internship experience that fits within your academic career. You will engage in hands-on, meaningful work that provides insight into SSP as an organization and professional experience in your chosen career field. The D.I.V.E. Program cultivates a work environment where Summer Hires are Developed, Integrated, Valued, and Engaged.

Before you come onboard, we want to give you an idea of what to expect as you begin your summer internship with SSP. Employee Onboarding is the process of introducing and acclimatizing new hires to the organization. The process includes orientation and it is much more than just your first day on the job. Below you will find a snapshot of your initial experiences at SSP - from the days leading up to your first day on the job through your first few weeks at SSP.


Before the First Day

Before your first day, you can expect to receive an email from an HR representative at the Human Resource Office (HRO) NAVSEA to congratulate you on your internship. This email will confirm your position, pay, and Entry on Duty (EOD) date. It also provides you with the contact information for your Supervisor, assigned Sponsor and an Onboarding Representative at SSP. Finally, it will direct you to this website and to the SSP Welcome Package, which contains important employment information and required forms that will need to be completed by your EOD date. As soon as possible, you should begin to walk through the contents of the Welcome Package. Complete the applicable required forms and bring them on your first day to facilitate your in-processing.

You will receive an email from your Sponsor to coordinate your arrival to SSP; this person is an SSP employee who will meet you in the lobby on your first day and will be there to assist you throughout a majority of the onboarding process. (Note: You'll learn more about the role of your Sponsor in the paragraphs below.)

In preparation for your first day, you should plan to bring with you:

  • A picture I.D. and your Social Security Card;
  • A voided check from your bank for direct deposit purposes;
  • Proof of your U.S. citizenship (original birth certificate, original Certificate of Citizenship or Naturalization, or U.S. issued passport); and
  • Applicable Employment Forms from the Welcome Package.

The First Day

As a Summer Hire, you have been assigned a Sponsor who will greet you on your first day at SSP. Your sponsor is a current SSP employee who works in your branch and who is responsible for: walking you through security and the Check-In Process; introducing you to your supervisor and other SSP employees in your work area; ensuring you have the appropriate work space and equipment set up; and answering any immediate questions you may have. This relationship serves to ease your transition into the organization and will last the entirety of your summer internship.

Your first day will begin with acquiring the appropriate badges to access the building and SSP spaces. Your sponsor will assist you with this process. The next stop will be the SSP Training Room, where you will begin the Check-In Process. This process serves as your Orientation to SSP and provides you with the information sessions, briefings and training required for all new employees. As part of this process, you will meet with an HR Liaison to turn in the employment forms you have already prepared and fill in any that remain. You will also attend mandatory security, safety and ethics briefings, as well as sessions on workforce policies and procedures, career development, training, pay, and benefits. You can expect the majority of your first day to include completing the first steps of the Check-In Process. If this seems overwhelming, don't worry! Your Sponsor will assist you with your Check-in, as needed, and will clarify any initial questions you may have.

Weather/Emergency Conditions: SSP operating procedures are directly dependent on the operating status of the Federal government. To be aware of this status at any given time, including specifics for employees in the Washington, DC Metropolitan Area, use the OPM Operating Status and Schedules Page. The information provided on this page will be updated immediately upon a determination that operating status is anything other than OPEN. If you do not have access to the internet, you may call (202) 606-1900. In case of emergency or inclement weather, please do not report to work.

Special Needs: SSP offices are completely accessible to persons with disabilities and we will make every effort to accommodate any handicap. Should you have any questions or feel you need additional assistance getting onto and/or navigating the premises, please contact your assigned Sponsor.


The First Week

Your first week at SSP will consist mostly of you beginning to understand your role, responsibilities and duties at SSP. You will meet the rest of your co-workers; further explore the SSP offices and the immediate area; and familiarize yourself with SSP – its mission/vision, its entities, and its organization. You will meet with your Supervisor to discuss the work you will be assigned during your internship, and other need-to-know information regarding work schedules, leadership hierarchies, pay and leave, training, and workforce procedures and policies. This week will set the tone for the rest of your summer internship; use this time to seek direction and guidance from your Supervisor as you begin to work on projects and assignments.

During your first week you will also meet with the SSP D.I.V.E. Program Coordinator, who is your main point of contact for all issues related to your summer internship. This person will provide you with a brief orientation to the D.I.V.E. Program, including requirements of the program, roles and responsibilities, and program events and activities. The Program Coordinator will arrange for you to meet other Summer Hires in the organization, and will help get you on the path to completing a successful summer internship and building an impressive résumé that is geared toward your field of study.




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